You have successfully gone through the recruitment procedure and have been qualified to study abroad under the Erasmus+ Program. Now you need to find out about the host university, its program offerings, rules for studying and passing courses, the ECTS system and any issues that will help you decide on your study program. To do this:

• First of all, look at the website of the university you are going to, in the section “Cooperation with foreign countries”; there you will find information about the study program, application forms, contact persons, maps and practical advice for incoming students.
• Talk to the Erasmus+ Coordinator. The coordinator organizes and participates in the procedure of qualifying students for scholarships, helps draft the study program agreement, draws up contracts, etc. Contact with the Coordinator will also be necessary after your return.
• Check out the website of the Erasmus Student Network: http://www.esn.pl/ – this is a European student organization of Erasmus leavers and is happy to help all outgoing and incoming students.

The foreign university needs to know who is qualified. Therefore, you must fill out the application form (online or paper) of the host university, the so-called “Student Application Form”, as well as other documents required by the university. In the application form, you need to provide data about our university. CDV’s Erasmus code is as follows:  PL POZNAN16

Remember!

Fill out all documents accurately and legibly, as the smooth organization of your trip and stay abroad depends on it, among other things. Leave yourself a copy of all documents, and submit the completed forms on time to avoid many problems.

Agree with the Dean and the Coordinator on the program of your studies at the partner university. You fill out the form “Agreement on the program of study” (“Learning Agreement”). In this document you provide the names of the subjects you intend to study and the number of ECTS credits assigned to these subjects. Note: in order for your trip to be credited, you must earn a minimum of as many ECTS credits as you would similarly earn in a given semester at CDV. The study program agreement signed by you, the Dean and the Coordinator of the host university is a binding agreement. You undertake to complete the selected subjects in the manner prescribed for students of a given university, and the Dean confirms with his signature that the subjects selected by you will be part of your study program at CDV and that, after their completion, the period of study abroad will be included in the period of study at CDV. In turn, the coordinator at the host university confirms that you can study the selected subjects on the same basis as students of that university.

You send the application form and the study program agreement to the partner university yourself. You also arrange accommodation yourself, consulting with the Coordinator at the university you are going to.

When leaving for an internship, you fill out a “Training Agreement” (“Training Agreement”).

You are waiting for a confirmation of your admission (Acceptance Letter) from the foreign university. It will arrive at the email address you indicated in the application form.

You will receive a confirmation from the partner university about your admission for the declared period of study, the Learning Agreement (“Learning Agreement”) form signed by the host party and information about accommodation.

With these documents, report to the University Erasmus+ Program Coordinator. He or she will give you a certificate confirming your status as an Erasmus Program participant. You will need this certificate to legalize your stay abroad or to obtain a visa (Turkey); you will often need to show it at the partner university upon your arrival. You will also receive such a certificate in Polish to submit, for example, to your bank to open a foreign currency account, or to the National Health Fund to obtain insurance for your trip.

The amount of the scholarship in the Erasmus Program is determined annually. It depends on the funds available to CDV (funds are distributed annually by the National Agency). The amount of the scholarship also depends on which country you are going to and for how long. You can find current scholarship rates in the “downloads” section.

You will have expenses waiting for you in connection with your trip (e.g.: dormitory fee, travel, insurance, etc.). Remember that the Erasmus Program scholarship is intended only to cover the difference between the cost of living and studying in your home country and the cost of living in the host country. As a result, the stipend you receive will certainly not be enough to cover all your expenses abroad. CDV assists outgoing students by allowing them, among other things, to apply for a tuition fee waiver for the period of their stay abroad under the Erasmus+ Program.

Remember that if you cancel your trip for important reasons (family, financial, health), contact the Erasmus+ Coordinator immediately. Also make sure that your resignation is brought to the attention of the university abroad and that you are not threatened with being charged for, for example, booking a place in a dormitory.

Erasmus+ Program scholarships are paid by bank transfer. Prior to departure, 70% of the grant is paid. The rest of the grant is transferred upon return and completion of all formalities. The account number should be provided to the University Coordinator by filling out the “Bank Details” form available in the “downloads” tab.

Now you need to get insurance. If you are going to a university of an EU member state, you will need to get a free European Insurance Card before you leave. The card is issued by the provincial branch of the National Health Fund upon your application (you can find it at http://www.nfz.gov.pl/new/). You must attach to the application a certificate of insurance of your parents and a certificate of participation in the Erasmus+ Program. You will get such a certificate from the University Coordinator. Remember that the card is valid only in the countries of the European Union and covers only part of the benefits related to medical treatment. Detailed information can be found on the NFZ website. When going, for example, to Turkey, you should buy a policy from an insurance company. Some foreign universities require Erasmus scholars to buy mandatory insurance on the spot. In addition to the card, it is also recommended to purchase accident insurance. This can be done at any insurance company that offers insurance abroad. To avoid double expenses, find out before you leave what formalities you will need to complete at your host university. Also, don’t forget about luggage insurance for the duration of your trip!

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Once you have completed the formalities, you must report to the University Coordinator to fill out and sign the appropriate agreement, no later than 3 weeks before departure.

Have with you:

• the original or a copy of the personal invitation letter sent by the university;
• the study program agreement (“Learning Agreement”);
• in the case of an internship trip, a “Training Agreement” with the signature of;
• a representative of the foreign company/institution;
• data with full bank account number in EUR (bank name, address, branch, full account number);

The agreement obliges you to:

• complete your studies within the declared period; if the document confirming the duration of your stay at the foreign university shows a shorter time than the one recorded in the agreement, the period of the scholarship payment will be reduced proportionally;
• promptly notify the university of any changes in your study schedule, program, etc;
• to provide the host university with a certificate confirming the completion of studies and obtaining appropriate credits;
• not to apply for other scholarships financed by European Union funds for the same trip,
• completing surveys on study abroad upon return.

Upon arrival in the country where you will be studying, you must legalize your stay – this is observed particularly strictly in Turkey. To do this, you will need to go to the appropriate administrative unit (such as the foreigners’ office or the nearest police station). When going there, remember to have a current passport or other proof of identity.

Before you leave, make sure that you have all the necessary documents entitling you to leave and that you have completed all the formalities with the University Erasmus+ Coordinator. Also, don’t forget to bring some current photos – you will need them to issue, among other things, a monthly ticket, an ID card, etc. Make sure you won’t need additional documents – especially those related to legalization of your stay in a foreign country.

You can always count on our help and advice. However, you must be able to contact us – preferably by email. So make sure you find out where and when you can use your mail at the foreign university.

Upon arrival, it may turn out that there have been changes in the study program and any of the elements of the already planned and approved program you can’t complete. In such a situation, you fill out the “During the mobility” part of the Learning Agreement document with the coordinator of the host university. You must get these changes approved by the local Erasmus Program Coordinator and notify the Coordinator at your home university. You must deal with this task at the very beginning of your stay and send the revised agreement to the CDV address.

Don’t forget about your status – a participant in the Erasmus+ Program. According to the rules of this program, you enjoy the same rights as local students, but you also have the same obligations to fulfill. The same requirements and organizational rigor await you. Your rights and responsibilities are written in the Erasmus Student Charter, which you will receive from the Coordinator before you leave Poland.

You study, obtain credits, pass exams – all your academic achievements are registered in the Transcript of Records.